Terms of Service

1. Acceptance of Terms

By accessing or using Volntir ("the Service"), you agree to be bound by these Terms of Service. If you do not agree to these terms, do not use the Service. We may update these terms from time to time, and continued use of the Service constitutes acceptance of any changes.

2. Description of Service

Volntir is a digital waiver management platform that allows organizations to create events, collect electronic liability waivers, and manage attendee check-in. The Service is currently in beta and provided free of charge. Features, availability, and pricing may change as the platform evolves.

3. User Accounts

You must create an account to use most features of the Service. You are responsible for:

• Providing accurate and complete information when creating your account.
• Maintaining the security of your login credentials.
• All activity that occurs under your account.
• Notifying us immediately of any unauthorized use of your account.

4. Organization Responsibilities

If you create or manage an organization on Volntir, you are responsible for:

• Ensuring your waiver templates comply with applicable laws in your jurisdiction.
• Obtaining appropriate legal counsel regarding the content and enforceability of your waivers.
• The legal adequacy, accuracy, and completeness of all waiver content you create or upload to the Service.
• Managing access to your organization's data appropriately.
• Complying with applicable data protection and privacy laws regarding the personal information you collect through waivers.
• The safe and lawful operation of any events, activities, or programs associated with waivers collected through the Service.

Volntir provides the technology platform for waiver collection but does not provide legal advice. We make no guarantees about the legal enforceability of any waiver created using the Service.

Organizations agree to indemnify and hold harmless Volntir from any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from or related to (a) the content of waivers created by the organization, (b) the organization's event operations or activities, or (c) any third-party claims that the organization's waiver content is insufficient, unenforceable, or otherwise deficient.

5. User Content

You retain ownership of all content you submit to the Service, including waiver templates, organization information, and event details. By using the Service, you grant Volntir a limited license to store, display, and process your content solely for the purpose of providing the Service.

Waiver data — including signatures, personal information, and family member details — is stored securely and only shared with the relevant event organization as described in our Privacy Policy.

6. Acceptable Use

You agree not to:

• Use the Service for any unlawful purpose or in violation of any applicable laws.
• Submit false, misleading, or fraudulent information.
• Attempt to gain unauthorized access to the Service or other users' accounts.
• Interfere with or disrupt the Service or its infrastructure.
• Use automated tools to scrape, harvest, or collect data from the Service.
• Resell or redistribute the Service without our written consent.

7. Electronic Signatures

The Service allows users to provide electronic signatures on liability waivers. By signing a waiver electronically through Volntir, you acknowledge that your electronic signature is intended to have the same legal effect as a handwritten signature. Volntir records the date, time, IP address, and device information at the time of signing to support the validity of electronic signatures.

8. Waiver Enforceability Disclaimer

Volntir does not guarantee that waivers created or signed through the platform will be legally enforceable in any jurisdiction. The enforceability of liability waivers varies by jurisdiction and depends on many factors outside of Volntir's control, including the specific language used, the circumstances of signing, and applicable local laws. Organizations are solely responsible for ensuring their waiver content meets applicable legal requirements. Volntir strongly recommends that organizations consult with qualified legal counsel regarding the adequacy of their waiver language.

9. Volunteer Hour Records

Volntir may provide features for tracking and recording volunteer hours, including hours contributed by individuals for community service, court-ordered requirements, or other purposes. You acknowledge and agree that:

• Volunteer hour records maintained through Volntir are provided for organizational convenience only.
• Organizations bear sole responsibility for the accuracy, completeness, and sufficiency of all volunteer hour records.
• Volntir does not verify, validate, or certify the accuracy of any volunteer hour entries.
• Volntir does not represent or warrant that its records constitute official documentation for any court, government agency, probation office, school, or other institution.
• Volntir shall not be liable for any consequences arising from the use, reliance upon, or submission of volunteer hour records generated through the Service.

Organizations and individuals who require official documentation of volunteer hours for legal proceedings, court-ordered community service, or government reporting should independently verify and certify such records through appropriate channels.

10. Intellectual Property

The Volntir platform, including its design, code, logos, and documentation, is owned by Volntir and protected by intellectual property laws. You may not copy, modify, or create derivative works of the Service without our written permission.

11. Disclaimer of Warranties

The Service is provided "as is" and "as available" without warranties of any kind, either express or implied. During the beta period especially, we do not guarantee that the Service will be uninterrupted, error-free, or that any defects will be corrected. We do not warrant the legal enforceability of waivers created using the Service.

12. Limitation of Liability

To the maximum extent permitted by law, Volntir shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of data, loss of profits, or damages arising from the use or inability to use the Service.

Volntir's total aggregate liability for any and all claims arising out of or related to these Terms or your use of the Service shall not exceed the greater of (a) the total amounts paid by you to Volntir in the twelve (12) months immediately preceding the event giving rise to the claim, or (b) zero dollars ($0) during any period in which the Service is provided free of charge. This limitation applies regardless of the form of action, whether in contract, tort, strict liability, or otherwise.

13. Indemnification

You agree to indemnify, defend, and hold harmless Volntir, its officers, directors, employees, agents, and affiliates from and against any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees and court costs) arising out of or related to: (a) your use of the Service; (b) your violation of these Terms; (c) your violation of any applicable law or regulation; (d) any content you submit, post, or transmit through the Service, including waiver templates and event information; (e) any claim by a third party related to your events, activities, or operations; or (f) the inadequacy or unenforceability of any waiver content you create through the Service. This indemnification obligation shall survive the termination of your account and these Terms.

14. Data Deletion Rights

Users and organizations may request deletion of their data by contacting Volntir through our support page. Upon receiving a verified deletion request, Volntir will delete or anonymize the applicable data within a reasonable timeframe, subject to the following:

• Signed waiver records may be subject to legal retention requirements and may be retained for a period necessary to comply with applicable laws, resolve disputes, or enforce agreements.
• Volntir may retain anonymized or aggregated data that no longer identifies individual users.
• Organizations are responsible for maintaining their own records of waiver data before requesting deletion, as deleted data cannot be recovered.

15. Termination

We reserve the right to suspend or terminate your access to the Service at any time for violation of these terms or for any other reason at our discretion. You may stop using the Service at any time. Upon termination, your right to use the Service ceases, but provisions that by their nature should survive termination will remain in effect.

16. Governing Law and Dispute Resolution

These Terms of Service and any disputes arising out of or related to these Terms or the Service shall be governed by and construed in accordance with the laws of the State of Oregon, USA, without regard to its conflict of law provisions. Any legal action or proceeding arising under these Terms shall be brought exclusively in the state or federal courts located in the State of Oregon, and you hereby consent to the personal jurisdiction and venue of such courts.

17. Changes to Terms

We may modify these terms at any time. Changes will be posted on this page with an updated revision date. Your continued use of the Service after changes are posted constitutes acceptance of the modified terms.

18. Contact Us

If you have questions about these Terms of Service, please contact us.